Privacy Policy, Waiver of Liability, and Terms Of Use

Terms, Conditions, and Waiver Information

Privacy Policy:

Your personal information is yours.  We will not share your information with anyone for any purpose.  You may optionally choose to list yourself in our Members list.  The default choice is Unlisted.

Terms & Conditions

Memberships are charged by monthly subscription payment but are not long-term contracts. Membership and pro shop purchases are subject to the following restrictions:


If you need to take a month off, you may pause by going to your account page and following the procedures there.

If you need to cancel, you may do so on your account page.

You must pause or cancel before the first of the month, when payments are charged.

Because school expenses continue regardless of student attendance, we can’t prorate any month.  You will be charged for a full month if you take any classes within that month.

If you cancel a Class or Membership that comes with a physical item you will still be charged for that item.  This does not apply to physical item sales without integrated Membership sale, nor to Package sales where the items are in effect separate from the Membership payment, and those items remain yours to keep.

Certain months include holiday closures.  We do not pro-rate payments for these months, but we do encourage people to attend other sessions during the week, and we include open practice sessions for everyone during the December and early January Holidays.

If the academy is closed due to inclement weather, payments are not pro-rated.

If we need to cancel a session due to instructor illness or similar reason, we will issue a pro-rated refund for the students enrolled in that session.


All membership refunds are subject to a fee of up to 20% of the amount refunded.  This is to cover the banking fees we are charged for both the purchase transaction and the refund transaction.

Physical items, such as masks, swords, gloves, and other equipment are warranted by the Academy for 30 days against defect but not against improper use.  We will replace or refund, at our discretion, any defective item.

Returns for refund of any physical item must be done within two weeks of purchase, and are subject to a 20% restocking fee.

Inclusion & Anti-Discrimination Policy

Our mission is to make a positive difference in the lives of children, youth, and adults and our community in general, through the study of Historical European Martial Arts.

We specifically prohibit discriminatory or harassing behavior based on race, gender, gender identity, sexual orientation, ethnic or religious background, or ability, and we will respond quickly and seriously to all forms of harassment.

We create a physical environment where everyone can learn to respect one another; our martial arts school promotes a safe and supportive training space, where our students are assisted in achieving their highest potential in physical fitness, coordination, flexibility, endurance, mental clarity, and focus.

Informed Consent, Waiver and Release of Liability (to be signed at first class)

I intend to be legally bound and do hereby agree to be legally bound for myself and for all successors in interest I may have, by this Contract, Waiver and Release of Liability, and hereby agree to hold harmless and indemnify Northwest Fencing Academy, as well as any officers, members, employees, assistants, volunteers, assigns, or agents of any type whatsoever acting on or in behalf of the aforementioned entities and persons, against any claims for damages or other claims for injuries or losses of any kind suffered by me or any others, directly or indirectly, arising out of any practice, instructions, or other activity related to this program as well as participation in this program or traveling to or from this program or any other activity related to this program.

I understand that the fencing and martial art exercises and training methods to be taught will require me to be in good physical condition. I certify that I am physically able to participate in this activity and will further hold Northwest Fencing Academy, as well as any officers, members, employees, assistants, volunteers, assigns, or agents of any type whatsoever acting on or in behalf of the aforementioned entities and persons, harmless for any injury sustained in the course of this training due to any physical defect or condition that I may have, whether now known or hereinafter discovered. I further acknowledge that in consideration for this training, this release shall not expire and shall be considered effective in perpetuity.

I understand that the program curriculum reflects a study of weapon and grappling arts for the purposes of cultural heritage and recreation, and the instructors in no way advocate that I should seek confrontations, and I hold myself exclusively responsible for the ethical and legal repercussions to my behavior and actions. I further acknowledge that if I am uncomfortable with any situation or individual that I may immediately state so, and that it is my right to remove myself from the situation immediately and that I am encouraged to do so.

I have understood all that is expressed in this anti-discrimination policy, waiver and release of liability, and I certify that I am of sound judgment, legally competent to agree to this waiver. Additionally, I certify that I am eighteen years of age or older, or a legally emancipated adult; or am signing for a minor of whom I am the legal guardian.

I do hereby submit my application for my or my child’s attendance and participation at this martial arts school.

I have read, understood, and agree to abide by the school’s anti-discrimination policies

I fully understand that participation in exercise, fencing, martial arts activities includes a risk of injury.

I hereby assume full responsibility for any and all damages, injuries, or losses to myself, my child or my property that I may sustain or incur, if any, while attending or participating.

I agree to hold harmless and waive my right to all claims against the promoters, instructors, sponsors, Sean Hayes, Northwest Fencing Academy, Academy instructors or volunteers, individually or otherwise.

I fully understand that any medical treatment given in connection with training will be first aid only.

I consent that any pictures taken, video or other, of me in connection with this training can be used for publicity, promotion, on television, internet or other media, and I waive compensation in regard thereto.

I have read and fully understand the above waiver and agreement.